Web Meeting

Web application to aid corporate companies to set up conferences.

 

SUMMARY

 

This application can be used as an internet as well as intranet web application to aid corporate companies to set up conferences.

TECHNOLOGIES

 

  1. Eclipse 3.2 for development, debugging.
  2. jboss-3.2.8.SP1 as the web server.
  3. HSQL Database as the database.
  4. EJB 2.0.
  5. Struts
  6. Applet.
  7. Quartz
  8. JDK 1.5

 

 

PROJECTS IMPLEMENTATION DETAILS

 

WebMeeting application has the following sections as shown in Figure 1:

Ø       Conference Scheduler

      This section helps the host to schedule a conference. Host can schedule conference in two ways.

1.      Schedule by announcing a specific date/time.

2.      Schedule by proposing more than one dates.            

 

Ø       Instant Conferences

      This section helps the host to start an instant conference.

Ø       Join Conferences

      This section helps the invitees to join a conference.

Ø       Upcoming Conferences

      This section lists all the scheduled conferences which are not yet started.

Ø       Meeting Recordings

      This section helps the host to replay the recorded conferences.        

Ø       Upload Meeting Documents

This section helps the host to upload documents that they want to share during their     conferences.

 

Ø       Scripts:

This section helps to manage uploaded content for your meetings. Within scripts, you can rename and re-order slides, author questions, and copy slides from one upload (script) into another.

Ø       Profiles:

      This section helps the user to change his profile.

Ø       History:

      This section lists all the meeting scheduled by the host including the meeting which are over.

 

 

 

1. Instant Conference:

Host can begin a meeting immediately by submitting the details in the form shown in Figure 2.

 

 

Figure 2

 

If a host wants to record meeting enable ‘Record This Meeting’ checkbox. Host can also select the script he/she want to present using the Meeting Script drop down. They can have one way audio feature added to their meeting by selecting VOIP option. When the host submits this form, an email will be send to the host with a link, Format of email send to the host is shown in Figure 3:

 


Figure 3

 

Host shall forward these email to all the invitee that they wish to have on this scheduled meeting.

 

Once that Host enters the meeting, they can share scripts, desktop etc as shown in Figure 4.      

 

Figure 4

 

 

After the meeting ends, a report will be send to the host’s mail id

 

Conference Scheduler

1.  User can schedule a conference by announcing a specific date/time using screen shown in Figure 6.

 

 

Figure 6

 

On submitting the above form, the system shall display the page shown in Figure 7:

 

 

Figure 7

 

On click of the name or date link in the above screen, host can see the URL for starting the   meeting and URL for participants to join. Host can start the meeting using the link ‘Start this webinar now’. Invitees can login to the meeting using the link emailed to them.

 

2. User can schedule a conference by proposing more than one dates using the screens shown in Figure 9 and Figure 10.

 

 

            

Figure 9

 

 

Figure 10

 

When a meeting is scheduled by proposing more than one date, an unique URL will be generated and sent to the invitee emails. Using this URL, invitees can select their available times for the meeting using the screen shown in Figure 11.

 

 

Figure 11

 

Once all invitees updated the times or the response end time is over, system decides the start time for the meeting and email will be sent to the host and the invitees. If the Reminder option is selected while scheduling, reminder email will be sent before the meeting.

 

3. Recordings

Host can see the recorded meeting by clicking the ‘Recordings’ links. They will get a list of recorded meeting. They can replay the meeting, download or delete meetings.

 

 

 

Figure 12

 

4. Upload Contents

User can also upload images or ppt files by clicking ‘Upload’ link from the main menu.

 

 

Figure 13

 

 

 

5. Admin Section

Admin section manages users, uploaded contents, and deletes meetings.

When admin logins, system displays the following links to the admin as shown in Figure 14.

·          List all the Hosts

·          List all the Meetings (Includes the past and scheduled meetings)

 

 

 

Figure 14

 

On click of “List Hosts” link, system display all hosts as shown in Figure 15

 

 

Figure 15

 

On click of “List Meetings” link, system display all the Meetings set up using the system as of that date as shown in Figure 16.

 

Figure 16

 

On click of “Content” hyper link, the admin can view all the contents used for that meeting by the Host. Delete link is used to delete the meeting.